Notarial Services



Often documents which a party has to present to foreign governmental or other overseas authorities or institutions will need to be authenticated by a notary public. Notarisation of documents can be required in relation to various administrative or regulatory processes, such as ship registration or the registering of patents; in the context of litigation in overseas jurisdictions, for example making affidavits; or simply where certified copies of original documents are required for submission to foreign authorities such as immigration, trade or educational authorities. In some cases it may also be necessary to have the notary’s standing confirmed by the Department of Internal Affairs and sometimes a further confirmation is required from the Ministry of Foreign Affairs and Trade. Further information on those matters can be found here .

Where a notary is asked to authenticate a document he or she will always verify the identity of the person signing the document (usually presentation of an original passport will be required), confirm that the document has been executed in accordance with the law by a person properly authorised to execute the document, and in the case of certification of copies, confirm that a copy is a true copy of the original. The notary will sign and emboss his or her seal to the document and provide an attestation, certificate or other assurance. Sometimes a bespoke form of certification will be required recording the particular circumstance which the notary is confirming. These processes together constitute a “notarial act”. Each notary maintains a register and keeps a record of his or her notarial acts.

If notarial services are required then you should contact the notary in advance and provide drafts of the documents which need authentication so that the notary can confirm what is required for correct notarisation.

Cost will depend on the number and complexity of the documents which require notarisation and whether a bespoke form of certification is necessary.

Often documents which a party has to present to foreign governmental or other overseas authorities or institutions will need to be authenticated by a notary public. Notarisation of documents can be required in relation to various administrative or regulatory processes, such as ship registration or the registering of patents; in the context of litigation in overseas jurisdictions, for example making affidavits; or simply where certified copies of original documents are required for submission to foreign authorities such as immigration, trade or educational authorities. In some cases it may also be necessary to have the notary’s standing confirmed by the Department of Internal Affairs and sometimes a further confirmation is required from the Ministry of Foreign Affairs and Trade. Further information on those matters can be found here .

Where a notary is asked to authenticate a document he or she will always verify the identity of the person signing the document (usually presentation of an original passport will be required), confirm that the document has been executed in accordance with the law by a person properly authorised to execute the document, and in the case of certification of copies, confirm that a copy is a true copy of the original. The notary will sign and emboss his or her seal to the document and provide an attestation, certificate or other assurance. Sometimes a bespoke form of certification will be required recording the particular circumstance which the notary is confirming. These processes together constitute a “notarial act”. Each notary maintains a register and keeps a record of his or her notarial acts.

If notarial services are required then you should contact the notary in advance and provide drafts of the documents which need authentication so that the notary can confirm what is required for correct notarisation.

Cost will depend on the number and complexity of the documents which require notarisation and whether a bespoke form of certification is necessary.

OUR EXPERTS

Karl Stolberger
Partner